Are you grappling with the challenge of limited office space but reluctant to part with valuable equipment and documents that might be needed in the future? You're not alone. Often, operations teams or business owners are faced with optimizing space where there is none, or little to work with. They know that rearranging will unlikely solve the problem without cluttering other areas of the business.

As businesses grow or downsize, finding space for additional office items like furniture, documents, or even seasonal inventory and decorations is hard to figure out. That’s where Three Rivers warehouse solutions come into play, offering a practical way to handle excess office items without disrupting daily operations.

Three Rivers offers Warehouse Solutions that tie seamless off-site warehousing and on-demand retrieve services, ensuring that everything will be stored safely and can be retrieved when needed.
Learn more as we explore the benefits of business storage and convenience of local Fort Wayne deliveries along the various commercial storage options that could transform how you manage your office space, and your overflow inventory, too!

The Benefits of Business Materials Warehousing

While any business can benefit from off-site warehouse storage, our clients enjoy the convenience of professional management. Our experienced warehouse staff maximize space and ensure accessibility when you need it. By partnering with Three Rivers Commercial Moving and Installations, you get comprehensive services including storage, timely pick-up, drop-off, and deliveries to your business.

Comprehensive Services

Security & Reliability

With a 24/7 security system and limited access entry points, Three Rivers Warehousing offers reliability and trust to store high value goods, and specialty products safely. You can have peace of mind knowing that we take extra measures to protect business assets.

Our state-of-the-art security system includes surveillance cameras and alarm systems to ensure that your items are monitored at all times. There are limited access entry points that further enhance the security of our warehouse. With controlled entry, only individuals can enter the facility, reducing the risk of unauthorized access and potential theft or damage to your materials.

We understand that your business relies on timely access to your stored items, whether it's for restocking inventory or retrieving important documents. That's why we offer on-demand delivery and retrieval services, ensuring that your items can be accessed whenever you need them.

Flexible Contracts | Short & Long Term Storage

Renting storage space in Fort Wayne can be an affordable alternative to building or renovating to keep your excess items. We make it simple!

We offer competitive pricing with rates that cater to a wide range of storage sizes and services that fit your budgets. Whether you're a small startup looking to keep costs low or a larger enterprise needing temporary storage, we have options that can meet your financial requirements. This flexibility ensures that you only pay for the space you need, when you need it, helping you manage your expenses more effectively.

Additionally, we offer a variety of contract terms, from month-to-month leases to longer commitments, allowing you the freedom to choose what best fits your business. Plus, we don't nickel and dime our rent! All utilities and insurance coverage is included.

Our goal is to provide you with warehouse space that not only meets your immediate needs but also supports your business growth over time, all while keeping costs manageable and predictable.

Warehouse Storage Options

Storage facilities offer various options like dedicated storage, inventory storage, bulk storage, and pallet storage. These business-to-business storage solutions are supported by robust warehouse management systems, ensuring efficient organization, inventory tracking, and space utilization. Such systems help businesses streamline operations, manage stock effectively, and meet supply chain demands.

Advantages of using a Warehouse

Accessible Locations

A convenient location is crucial for ease of access for trucks. Our Centennial Blvd. warehouse offers the best location for in and out warehousing. We have the parking space for overnight docking and large transportation access. There are no barriers to go around since we are located right in Fort Wayne’s Industrial Plaza, off Goshen Rd. and Hillegas Rd. Both high transportation roadways and access points to I-69, Coliseum Blvd., I-30 and I-469. Your drivers will thank you for reducing the time and inconvenience of difficult pathways.

Our Clinton St. location is also easily accessible in Fort Wayne. Right off of Coliseum Blvd., Three Rivers Commercial Moving and Installations warehouse is amongst other managed warehouses in the area. Clinton street links right to I-930 and also has a large parking lot for ease of access.

Choose Three Rivers for Warehousing

When it comes to managing your business's storage needs, opting for warehouse storage solutions in Fort Wayne can be a game-changer. Keep your goods with us and you don't need to worry about finding the extra space on your own properties.

From cost efficiency and space optimization to improved inventory management and security, warehouses feature a range of benefits that can drive business growth.

With the flexibility and scalability they provide, businesses can effectively manage their stock, streamline operations, and meet supply chain demands. So, if you're running out of office space or need high quality storage for your products, consider investing in warehouse storage in Fort Wayne.

by Three Rivers Professional Movers - Updated March 22, 2024

Learn from Commercial Office Relocation Specialists

Planning any move requires meticulous organization and coordination to ensure a smooth transition. In this comprehensive office moving checklist, we'll guide you through each phase of the move, from three months prior to the move date to post-move support.  Review each part as you need, or print it out for future reference. As professional movers ourselves, we share this checklist with clients to guide them on the best practices of relocating, and to ensure nothing falls through the cracks.

3+ Months Prior to Move  

Getting tedious tasks completed at the three-month mark will be essential and can save you time in the long-run. In this section, we'll outline the crucial steps to take during this initial phase of planning.  

Designate dedicated planning team of individuals responsible for overseeing and coordinating the move process. This committee will serve as the central point of contact for all move-related activities. If you have a large organization, it may be best to have a moving representative from each department on this committee. 

Determine the financial resources available for the move, including expenses related to logistics, equipment, services, and any unforeseen costs. This preliminary budget will provide guidance for decision-making throughout the planning process.  

Evaluate whether the complexity and scale of the move warrant the expertise of a moving management company or space planning consultant. Their insights and guidance can streamline the process and minimize potential challenges. Commercial Movers  

Collaborate closely with your IT provider or support person to plan the relocation of your office equipment like servers and ensure minimal disruption to critical systems and operations. This can also include determining set-ups and cord management.  

Reach out to your telephone provider to arrange for new numbers or the relocation of existing services. Consider alternative options if necessary to optimize communication channels during and after the move.   

Determine if any specialized equipment, such as copiers, lab equipment, or manufacturing machinery, requires approved vendors for safe transportation. Addressing these needs early will prevent delays and ensure equipment integrity. This is more likely with Healthcare moves and the relocation of X-Ray machines or medical imaging.  

Discuss with your landlord your intent to move. Thoroughly examine your existing lease agreement to understand restoration requirements and conditions for returning the current space to the landlord. Be sure to bring any questions regarding after move cleaning services and restoring the old space after you've gone. Determine is a security deposit will be refunded. 

Be sure to get all the information you need to determine when you have to coordinate with your telecommunications/data provider to schedule a cut-over date for transitioning services to the new location. This ensures a smooth transfer of communication infrastructure with minimal downtime. Some companies will only schedule out 30 days. Be sure to know your requirements.  

Secure the necessary logistical support by reserving building elevators for move-out and move-in periods. Additionally, order keys from the building management to facilitate access during the relocation process. This can take some time if you need to program new access cards to the building for employees so preparing this far in advance is helpful.  

Determine the location of signage at the new premises and hire a signage vendor to plan, obtain approval for, and install new signage as needed. Effective signage ensures visibility and facilitates smooth navigation for employees, clients, and visitors.  

Collaborate with your moving company to outline specific moving goals and expectations. Clear communication and alignment on objectives will guide the planning and execution phases of the move. Most commercial movers are very accommodating.  

Update your branding materials by ordering new stationery, business cards, and forms with the updated address and contact information. Maintaining consistency across communication channels enhances professionalism and brand identity. All of these may need the help of graphic designers and printing companies, so be sure to plan ahead.  

Inform clients, vendors, and service providers, such as coffee services and vending machine suppliers, of the upcoming address change. Clear communication minimizes disruptions to business operations and fosters continued collaboration.  

Notify government agencies, including the IRS, Franchise Tax Board, Secretary of State, and Employment Development Department, of the change in business address. Compliance with regulatory requirements ensures seamless business continuity.  

You can put in your USPS change of address either online or in-person and up to 90 days prior to moving. This is also important to maintaining your businesses search engine optimization consistence which is considered your NAP (Name, Address, Phone Number). 

Update your insurance carrier about the address change and ensure adequate coverage for the new premises. Compliance with lease requirements and landlord obligations mitigates potential risks and liabilities during the relocation process.  

Two Months Before Moving Day: Critical Preparations  

Two months and counting. As your business move approaches, it's time to ramp up preparations to ensure a stress-free office relocation. Focusing on coordination, communication, and logistics becomes paramount.  

Collaborate closely with your IT team to develop a comprehensive plan for moving servers, desktops, and PBX systems. Establish clear timelines and protocols to minimize downtime and ensure seamless transition of IT infrastructure.  

Formulate a move team comprising representatives from each department, tasked with overseeing specific aspects of the relocation. Schedule weekly coordination meetings to keep everyone aligned and address any emerging issues promptly.  

Provide employees with clear layout plans for their new workspaces. Work closely with the moving team to gather and distribute these plans. Clear communication ensures a smooth transition.

Draft a preliminary move schedule outlining key milestones, activities, and deadlines leading up to moving day. Consider factors such as equipment installation, office setup, and employee orientation to create a realistic timeline for the entire relocation process.  

One Month Before Move  

Create a systematic labeling/tagging scheme and assign move numbers to streamline the packing and unpacking process. Consistent labeling ensures items are easily identified and placed in their designated locations at the new premises.  

Engage in discussions with your company to assess and determine appropriate move insurance coverage. Protecting valuable assets during transit is essential, and aligning on insurance needs ensures comprehensive protection against unforeseen risks.  

Generate buzz and excitement about the upcoming move by crafting press releases to highlight the benefits and enhancements of the new location. Engage with media outlets to amplify your message and showcase the positive aspects of the transition.  

Refine and finalize the move schedule based on updated timelines and logistical considerations. Address any potential conflicts or challenges to ensure a seamless execution of the relocation plan.  

Two Weeks Before Move:   

Review and confirm the finalized move schedule with all stakeholders, including vendors and service providers. Ensure alignment on key milestones and logistics to prevent last-minute disruptions.  

Conduct a comprehensive orientation meeting for employees to provide essential information and guidelines for the upcoming move. Address questions, concerns, and logistical details to prepare employees for the transition.  

Arrange for the delivery of packing materials and labels to facilitate the packing process. Ensure sufficient supplies are available to accommodate the needs of all departments and personnel involved in the move.  

Assemble welcome packets containing essential information about the new space, including restroom locations, gym facilities, break rooms, and copy areas. Provide employees with a comprehensive guide to navigate and familiarize themselves with the new environment. This will be distributed when employees arrive at the new locations. 

As the moving day draws nearer, completing these tasks one month and two weeks before the move ensures thorough preparation and smooth execution. From fine-tuning logistics to engaging employees, good planning sets the stage for a successful transition to the new location.

Move Week:  

Ensure an ample supply of packing materials and labels is available by scheduling additional deliveries as needed. Having sufficient supplies on hand streamlines the packing process and minimizes delays.  

Label the destination site using room numbers and equipment IDs to guide movers and facilitate efficient placement of items. Clear labeling ensures items are delivered to their designated locations, minimizing confusion during unpacking.  

Provide contact lists containing emergency, on-site, and on-call contact information to all relevant parties. This ensures accessibility to essential contacts and facilitates prompt communication in case of emergencies or unforeseen issues.  

Prepare the building for the move by implementing protective measures such as surface protection and corner guards. These precautions help prevent damage to walls, floors, and other surfaces during the relocation process.  

Distribute new security ID cards or key entry badges to authorized personnel for access to the new location. Ensuring secure access enhances safety and security during the move and after relocation.  

Conduct training sessions for all employees on emergency procedures specific to the new location. This includes protocols for fire safety, evacuation procedures, and other relevant emergency response measures.  

As close as possible to moving day, change locks and access codes at the new location to enhance security and restrict unauthorized access. This precaution safeguards sensitive areas and assets during the transition.  

Move Day:  

Designate move liaisons at both the origin and destination sites to oversee and coordinate move-related activities. These liaisons serve as points of contact for communication and coordination between movers and employees.  

Arrange for on-site assistance to address move-related questions, especially in regards to office layouts and new floor plan requirements. Your commercial mover should have this covered, but in case you have taken a more DIY approach, this is important. The more efficient the movers can be with an office space blueprint, the easier it will be for everyone.  

Conduct a comprehensive job walk each day of the move to ensure progress is on schedule and identify any goods or walls that may have been damaged during transit. Prompt identification allows for timely resolution of issues.  

Distribute keys and/or access cards to authorized personnel for the new location. Proper allocation of access credentials ensures seamless access and security for employees.  

Welcome employees to their new workspaces by distributing welcome packets containing essential information about the new facilities, amenities, and resources available to them.  

To ensure your business maintains its online visibility and accessibility, don't forget to update your Google listing with the new office address. This will help clients and customers find your new location easily and ensure accurate information is displayed on search results. Updating your listing can be done through the Google My Business platform. 

Post-Move Support:  

Continue operating 'Move Command Central' to support employee inquiries, manage lost items, track action items, and address any remaining concerns post-move.  

Dispatch appropriate teams to handle post-move set-up tasks, such as hanging whiteboards, installing equipment, and configuring workstations. This ensures a smooth transition to normal business operations at the new location.  

Provide employees with updated contact lists and layouts of department locations in the new premises. Clear communication and accessibility to information facilitate adjustment and navigation within the new environment.  

Collect all access items, including security cards, keys, and parking passes, from employees and vendors. Arrange for the return of deposits held by the landlord for these items, ensuring compliance with lease agreements.  

Compile a move punch list identifying any outstanding action items or deficiencies requiring attention. Coordinate with relevant contractors and stakeholders to address these items systematically and ensure a successful post-move transition.  

Final Tips

Completing the tasks outlined during move week, on move day(s), and in the post-move phase ensures a smooth transition and sets the stage for operational success at the new location. By maintaining clear communication, addressing logistical challenges, and providing support to employees, you can navigate the complexities of a business move with confidence and efficiency.  Go ahead and print this office moving checklist and mark off the things you complete as you go.

Tips from the Professional Movers.

Getting ready for your big move? Watch the video below for some helpful tips from our experienced moving team.

Commercial movers are basically life savers. They can ease the burden of your business relocation that, if left with you and your team, can easily become an all-consuming task. 

The question is—how do you select the best commercial mover that will help make the moving process seamless and efficient? 

Here are the top points to consider in choosing a stellar commercial mover: 

Business Years 

The moving industry is competitive and only the best tends to survive. The number of years a commercial mover has been standing tall can help you tell if it has an edge on other companies. However, it is also wise to dig deeper. Aside from the years they’ve been around, check on their experience in relocating different types of businesses and offices, not to mention locations. Check the different set of tools and knowledge they have for disassembling, transporting, and reassembling. 

Quality and Set of Services 

Thoroughly research the company’s customer history. Read up on reviews. If you find numerous complaints on reckless handling of office equipment, damage during the move, inefficiency or ruined schedules—and no response from management—look for another mover. It’s also a win to hire a company equipped with other services other than transporting. Outstanding movers such as Three Rivers Commercial Moving and Installations (TRCMI) in Fort Wayne, Indiana also offer things like warehousing, secure storage space, installations, and space planning. 

Level of Professionalism 

While scouting for a company, note the level of professionalism offered and how they assist you. Good companies will gladly help you by walking you through the process and offer reliable customer support. If the company is difficult to converse with from the beginning, it can be indicative of how the process will turn out when you hire them. 

Reasonable Pricing 

Thoroughly check if the cost is reasonable for the services they offer. Remember—you get what you pay for. 

Once you’ve handpicked a commercial mover, here are important tips in sealing the deal: 

Three Rivers Commercial Moving and Installations is dedicated to creating a unique experience for each client to ensure they receive unparalleled satisfaction. Contact TRCMI today to be guided further in your planned move. 

Although the pandemic has impacted many areas of life, life must go on and that includes moving, and even commercial moves we are prepared to move safer. Learn how Three Rivers Commercial Moving take safety and precaution during the COVID-19 era.

If you have a lease ending or if a move is necessary to maintain or elevate your company or business, it is important to thoroughly plan in order to reduce the stress and risks of moving during the pandemic. 

1) Plan Your Move

Ideally, three to six months before your move, planning should commence. Set the moving date and moving budget to avoid overspending. It is a must to review your commercial property lease – take note of balances, deposits, and corresponding fees in case of damages during the move. It is also helpful to create a moving committee to lay out detailed tasking and plot a date when to inform internal and external parties about your upcoming relocation.

2) Prepare All Logistics 

Make an inventory of everything you plan to move. Layout your new space based on the detailed floor plan. Then determine whether you need to place orders for new furniture or equipment.

3) Choose a Trusted Moving Company

Select a moving company that can thoroughly assist you through the process – like Three Rivers Commercial Moving company in Fort Wayne, Indiana. Plus, we can offer no-contact moves, which are best in this time of uncertainty. Lock in a date, make sure to know their policies and discuss best practices for moving day. 

4) Assess the Health and Safety of Your Personnel

Transparency is very important. According to the American Moving and Storage Association (AMSA), if you are in a high-risk group with many employees over 60 years of age, with pre-existing respiratory or cardiovascular conditions or compromised immunity, it might be prudent to postpone your move if possible.

If personnel or someone from an employee’s household is self-isolating after being exposed, or may have contracted the virus, inform your moving company. In many cases, they will still work with you, but will employ additional safety protocols to protect their workers.

5) Practice Health Precautions 

Since the coronavirus can live on surfaces like cardboard, avoid using recycled boxes from other sources, disinfect furniture, boxes, and other items before loading. It is also advisable to have your packages untouched at least 24 hours before the movers arrive. Make sure that your moving crew has hand-washing supplies and sanitizer available.

Moving is not an easy task, and the stress has only been doubled during this pandemic. The moving industry is taking steps to observe health protocols to safely assist clients amid the challenges. 

Three Rivers Commercial Moving and Installation (TRCMI) has your best interest and safety as our top priority, we can accommodate all kinds of moves and have a stellar track record. If you need more guidance on how to execute your move, contact TRCMI today!

Alleviate Stress for a Smooth Transition

Your big commercial move day can either be filled with delight or despair depending on how well you have planned and prepared.

To remove the headache from the equation, make sure to cover both minor and major details. Here are winning tips for a less stressful commercial move:

Create a Moving Committee

The big ingredient of a successful move is planning ahead. Three to six months before you move, commence planning. Assign a moving committee with detailed tasking on inventory, finances, communication, and logistics, among others. Making a checklist is also a sanity saver.

Communicate With Your Clients and Suppliers

Your customers are the life of your business and in your new journey, they can continue to give you strong support. This includes property manager and your business suppliers, too. As soon as the move is official, inform them well in advance even before putting up signs and sending notifications about your new location and the exact move date. Update your business cards and social media platforms as well.

Looking for more detail? We have a step-by-step guide to moving your business effectively.

Choose Your Commercial Mover

It is common to think that you’ll save more money by moving on your own. However, choosing a trusted commercial mover can actually help you save more by allowing your workforce to focus on your business, and not lose productivity. Every hour your business is in transit, your company loses money. They can also help save your manpower from all the strenuous work from packing to setting up in your new location.

Create an Inventory System

Upon listing all equipment and supplies, determine which ones will be moved, sold or donated. Label equipment that needs special moving instructions.

Determine a Packing Plan

Determine whether Three Rivers Commercial Moving company will provide the packing service or if a department will be assigned to oversee packing responsibilities. Make sure all boxes and items are labeled with their destination to the new office or employee names to make sure no items will be turn up missing or misplaced.

Pack vulnerable items like computers and cables securely in bubble wrap or thick blankets. Some commercial movers, such as TRCMI, provide packing services and materials. Or, Three Rivers Movers can pack for you, and safely move your IT Equipment and Data Network Centers.

Create a Layout for the New Office

Share the layout or floor plan you’ve made with your commercial mover. With a prepared layout, time for setting up in your new office will be shorter and easier. If you're looking for help on determining the best layout for your office space, we can help!

Planning and coordinating well for a move will make the entire process more efficient while also allowing you to maintain control.

Three Rivers Commercial Moving and Installations (TRCMI) offers an array of services that can help you move from start to finish, including installing cubicles, sourcing office furniture, and space planning for your new commercial office system. Need more guidance to breeze through your move? Contact TRCMI today.

For over a decade, Three Rivers Commercial Moving and Installations (TRCMI) has earned high praise in the professional moving and office installation industry. As a top choice in business relocations, transitions, and other critical business endeavors, we are proud to partner with local and national brands to do the heavy lifting.

We thrive on helping you lighten the load from planning to execution and will keep your focus where it belongs — on what you do best. Learn how partnering with Three Rivers Commercial Moving and Installation team is the best choice in office moving solutions.

Moving Expertise & More

TRCMI can be your one-stop shop whether your move is just across the hall, across the city, or even across the country.

We offer a myriad of services from planning to tearing down, storing and re-installing, pre-move walkthroughs, space planning, packing, provision of packing materials, and post-move set-up. Not to mention we have a warehouse service for secure and temperature-controlled, short-term storage for furniture and supplies.

TRCMI is also committed to helping you save more money by finding the best furniture solutions for your business.  Whether new or used office furniture suits your needs, we are here to assist.

High Standards, Exceptional Results

TRCMI is committed to achieving the greatest satisfaction of clients by offering unique experiences and the utmost professionalism in everything we do. All crew members are Certified Commercial Installation Experts on multi-system set-ups, new installations, and space planning for your office system.

We never subcontract, so you can be confident in the service you’ll receive is by us, always.

Our company has established an efficient system to ensure orderly movement and the safety of all supplies and equipment.

Connect Today

Three Rivers Commercial Moving and Installations can make any complex transition into an effortless and stress-free experience. We are ready and willing to customize every step of your moving journey to your individual needs. Connect with us today to learn more.

Hiring a commercial mover can make things much easier.
If you try to handle a the entire move by yourself, it can quickly become overwhelming and difficult. It takes comprehensive planning, hard work, packing, hauling, and often, even shutting down normal business for a day or two before finally settling in a new location.

Life doesn’t always have to be difficult however, there is a great way to save yourself time, and a lot of hassle in a situation you’re not very experienced with. Hiring expert, professional commercial movers brings with it a host of benefits and can turn a stressful move into a smooth operation.

Cost Efficient

If you think moving on your own will save you more money, think again. The physical and mental demand for a big move is high. A lot of preparation is needed, from planning to execution. Asking your employees to help is out of the question as well, as they are not trained and could pose an insurance liability, as well as the fact that they have their normal work to do. When you hire professionals, they can do all of the things that you might now even think of, allowing you to keep your focus where it belongs — on your business.

Safe and Organized Moving

Not only will you save time and effort when you hire experts, they can also assure the safe moving of equipment and belongings. Moving and relocating fragile furniture and equipment is a skill that is not easily mastered. Expert movers know how to move with ease and protection. They also implement systems to make sure everything is organized and accessible to make sure nothing will be lost or damaged.

Less Liability on Your Business

Your belongings will be protected by the mover. But in case of accidental damage or injury, you don’t have to worry, as it will be insured. Furthermore, if you are having your employees moving equipment, god forbid they sprain an ankle or accidentally hurt themselves in the process. Moving companies carry additional liability and insurance coverage that your business not have.

No Need to Rent a Moving Truck

Without professionals, you will need to rent suitable vehicle transportation for the move. But reliable commercial movers provide for all your moving needs – from packing supplies, crates, and trucks. They provide carts for moving heavy items in and out, and they are efficient. Your employees won't have to lift a finger.

Minimal Business Disruptions

It may take a longer time than expected to move on your own considering the effort needed to haul and settle in your new location. When this happens, you may need to close your business for even longer than a day or two. When you hire qualified professionals, moving doesn’t need to be a long drawn out affair, it will be as efficient and quick as possible.

Save Time and Money

By hiring a reliable moving company, you will have peace of mind and can spend more time on running your business than coordinating moving. Before you know it, your company will be up and running in your bigger, better office space.

Are you getting ready for a commercial move? Contact TRCMI today for a consultation!

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US DOT No. 3033961 MC No. 40939

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